Medical Data Clerk (PCMM)
PRINCIPAL DUTIES AND RESPONSIBILITIES Maintains Full Responsibility for Primary Care Management Module (PCMM) in the Primary Care Setting. The PCMM duties are 50% of the duties. 5% Data Entry A) Enters Primary Care Team information into PCMM system. B) Enrolls patients into the Primary Care Teams C Assigns patients to appropriate provider within PCMM system 10% Data Base Maintenance A) Assigns patients to Primary Care Teams B) Discharges patients from database when disenrolled from Primary Care C) Maintains accurate enrollment data D) Identifies and corrects discrepancies in data base system E) Disenrolls patients from multiple specialty and consult clinics F) Ensures data entry is complete and accurate. G) Develops and maintains all Primary Care Clinics via VISTA, creatively developing clinic matrixes that best meet the needs of the providers and Veterans H) Maintains Primary Care clinic schedule to ensure clinics are adjusted for holidays and provider non-clinic responsibilities 15% Report Generation A) Establishes protocols for incoming PCMM data. Organizes computerized templates for PCMM report generation and retrieves the PCMM computerized data. B) Performs a basic analysis of the PCMM data and identifies trends for management. Generates a variety of reports such as:
panel sizes, team assignments, enrollment capacity, current capacity, etc. monthly and when requested by administration. Uses MS Excel or other comparable graphics software to develop presentation materials. C) Evaluates and reviews documents, reports and/or applications for omissions and inconsistencies and makes necessary corrections. 20% PCMM Station Expert A) Assists in the planning, review and reporting of data/statistical results of PCMM studies. B) Formulates and conducts training and orientation for all clerks involved with PCMM C) Provides expertise and advice on an ongoing basis to all clerks involved with PCMM D) Trouble shoots and coordinates processes with all clerks involved with PCMM The incumbent acts in the role of PCMM Coordinator to ensure maximum efficiency of the Primary Care Clinic operations through creative and appropriate utilization of resources, support to and involvement in, optimal management information system data gathering, analysis, validation, and presentation. Acts as a resource to clinical staff in trouble shooting of DHCP and PCMM software applications associated with the Primary Care Clinic treatment area. The incumbent also ensures all duties are completed regarding PCMM implementation and utilization. Provides program assistance to the Primary Care Clinics and nurse managers. The incumbent is also a participant in patient education activities as is related to outpatient systems organization, clinic access, scheduling and logistical issues. The incumbent produces reports indicating panel sizes, clinic activity and workload patterns and reports variances in clinic operations to the Primary Care Management Team. Uses the Veterans Health Information & Technology Architecture (VISTA) and CPRS to access information in the Medical Center Computer System. Work Schedule:
Monday - Friday 8:
00am - 4:
30pm Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Medical Data Clerk (PCMM) / PD #08620-0 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/27/2020. Time-In-Grade Requirement:
For the GS-5 position, per 5 CFR 300.604, Advancement to positions up to GS-5. Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
GS-05:
I have at least one (1) year of specialized experience equivalent to the next lower grade level that has equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the position. To be creditable, specialized experience must have been equivalent to at least the next lower level (GS-04) using automated systems to process documents, enter and retrieve data on a spreadsheet, responsibility for tracking expenditures in a budget, ability to determine enrollment criteria for a program AND ability to coordinate with multiple departments to ensure program needs are met. OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed four (4) years above high school in any field which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university (Transcripts required). OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond above high school (in excess of the first 60 semester hours) and specialized experience to meet the qualification requirements. Note:
One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent beyond the second year in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school is equivalent to 6 months of specialized experience. (Transcripts required). You will be rated on the following Competencies for this position:
ClericalComputer SkillsCustomer ServiceData Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. The work environment involves everyday risks or discomforts and requires normal safety precautions typical of such places as meeting and training rooms, libraries, or commercial vehicles. The work area is adequately lighted, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
panel sizes, team assignments, enrollment capacity, current capacity, etc. monthly and when requested by administration. Uses MS Excel or other comparable graphics software to develop presentation materials. C) Evaluates and reviews documents, reports and/or applications for omissions and inconsistencies and makes necessary corrections. 20% PCMM Station Expert A) Assists in the planning, review and reporting of data/statistical results of PCMM studies. B) Formulates and conducts training and orientation for all clerks involved with PCMM C) Provides expertise and advice on an ongoing basis to all clerks involved with PCMM D) Trouble shoots and coordinates processes with all clerks involved with PCMM The incumbent acts in the role of PCMM Coordinator to ensure maximum efficiency of the Primary Care Clinic operations through creative and appropriate utilization of resources, support to and involvement in, optimal management information system data gathering, analysis, validation, and presentation. Acts as a resource to clinical staff in trouble shooting of DHCP and PCMM software applications associated with the Primary Care Clinic treatment area. The incumbent also ensures all duties are completed regarding PCMM implementation and utilization. Provides program assistance to the Primary Care Clinics and nurse managers. The incumbent is also a participant in patient education activities as is related to outpatient systems organization, clinic access, scheduling and logistical issues. The incumbent produces reports indicating panel sizes, clinic activity and workload patterns and reports variances in clinic operations to the Primary Care Management Team. Uses the Veterans Health Information & Technology Architecture (VISTA) and CPRS to access information in the Medical Center Computer System. Work Schedule:
Monday - Friday 8:
00am - 4:
30pm Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Medical Data Clerk (PCMM) / PD #08620-0 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/27/2020. Time-In-Grade Requirement:
For the GS-5 position, per 5 CFR 300.604, Advancement to positions up to GS-5. Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
GS-05:
I have at least one (1) year of specialized experience equivalent to the next lower grade level that has equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the position. To be creditable, specialized experience must have been equivalent to at least the next lower level (GS-04) using automated systems to process documents, enter and retrieve data on a spreadsheet, responsibility for tracking expenditures in a budget, ability to determine enrollment criteria for a program AND ability to coordinate with multiple departments to ensure program needs are met. OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed four (4) years above high school in any field which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university (Transcripts required). OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond above high school (in excess of the first 60 semester hours) and specialized experience to meet the qualification requirements. Note:
One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent beyond the second year in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school is equivalent to 6 months of specialized experience. (Transcripts required). You will be rated on the following Competencies for this position:
ClericalComputer SkillsCustomer ServiceData Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. The work environment involves everyday risks or discomforts and requires normal safety precautions typical of such places as meeting and training rooms, libraries, or commercial vehicles. The work area is adequately lighted, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$34,916 to $45,393 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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